Hybrid Presentation information for EMA chairs

EMA 2022 Hybrid Information for Chairs

ACerS is excited to announce the addition of a hybrid option for EMA 2022 to allow participation by individuals who cannot attend in-person due to travel restrictions. We understand that there can be many different types of “hybrid” conferences, so we want to be very specific as to what we are offering so you can make an informed decision as a speaker or attendee.

Moderators

Moderators should be appointed to the in-person sessions.  Since attendance by many international speakers is in question, it is best to appoint moderators who are U.S.-based.  The meeting will not have a virtual component to allow for online attendance, therefore, no virtual moderators are required.

Virtual Speakers

Virtual speakers will record their talk in our virtual conference platform, Bravura or through their own Zoom. The platform will be available to you for recording starting in late-December through January 10, 2022. Recorded talks will be incorporated into the appropriate live session by our audio-visual team in Orlando during the in-person meeting.

Please note: Virtual speakers will not present their talk live, nor will they be able to answer questions live. There is no online component for viewing the meeting, however, each in-person session will be recorded and posted under its full session in Bravura for both virtual and live participants to watch within 24 hours of the session’s completion.

There will be a discussion board attached to each session in Bravura, where all participants (virtual and in-person) can pose questions. Attendees can also message you directly through the Bravura virtual conference platform.

ACerS does require its speakers to register for meetings to participate. Virtual speakers have access to 100% of the conference content and can register for the meeting at the virtual rate.

The Speaker’s Guide for hybrid presentations will be linked on this page soon.  The link to the Bravura site for recording presentations will be linked on this page in late-December.

In-Person Speakers

Speakers will present live in Orlando during their assigned session date and time, the same as any other live ACerS conference. Speakers will also answer questions from the in-person audience only, as they are posed.

Please note:  Each session will be recorded, so please be aware that this session recording will be posted on the virtual conference site for all paid attendees to view until March 31, 2022. There will be a discussion board attached to each session in Bravura, where all participants (virtual and in-person) can pose questions. They can also message you directly through the Bravura virtual conference platform.

ACerS does require its speakers to register for meetings to participate. As an in-person speaker, they will register for the meeting at the in-person rate.

Plenary

Please note that we will livestream the plenary session on the first morning of the conference. Virtual attendees will be able to watch this live through the Bravura platform, if they so choose. All attendees can watch the recording within 24 hours.

Frequently Asked Questions

Q – My session moderator has his/her own Zoom account and wants me to join my session live to present. Is that okay?

A – No, that is not acceptable and that is not how we’ve set up the hybrid conference. Our individual session rooms throughout the two host hotels do not have internet access.

Q – If I’m just submitting a video, why do I have to pay a conference fee?

ACerS does require all speakers to register for its meetings, whether in-person, virtual, or hybrid. All registrants will have access to all session content. We have reduced the cost for our virtual-only speakers because of the reduction in on-site food and beverage, etc., fees. However, the society still faces significant costs with the virtual platform and additional staffing to provide a hybrid option.

Q – As a virtual speaker, do I need to “log in” to the virtual conference platform during the date and time I am assigned to speak in my session?

No, you do not. Your pre-recorded video will be played on-site in your session room by your session moderator during its assigned date and time. The recording of the entire session will be posted in Bravura within 24 hours.

Q – As an in-person speaker, do I need to log in to Bravura to do anything?

No, you do not. You will show up to your session room on the date and time you are assigned to speak, just as with any other live ACerS conference. However, you will have access after the fact to watch ALL session recordings through Bravura, and we do encourage you to log in prior to the start of the conference to update your profile.

Q – As a virtual speaker, how do I interact with other conference attendees?

You can connect with other attendees (live or in-person) via your session’s message board, or by utilizing the messaging feature within Bravura.

Q – As an in-person attendee, how do I interact with virtual conference attendees?

You can connect with other attendees (live or in-person) via your session’s message board, or by utilizing the messaging feature within Bravura.

Q – As an attendee (either in-person or virtual), will I have access to all talks?

Yes, any registered attendee for EMA 2022 will have access to the plenary livestream, as well as all session recordings through March 31, 2022. You gain access to these recordings by logging into the Bravura platform (access will be provided to all registrants via email in the week prior to the start of the conference).